TERMS OF BUSINESS

Jazmins Recruitment Agency Ltd This document governs the supply of temporary, temp‑to‑perm, and permanent staff.

1. Definitions

“Agency” – Jazmins Recruitment Agency Ltd “Client” – The company or individual engaging the Agency for recruitment services “Candidate” – Any worker introduced or supplied by the Agency “Introduction” – CV submission, profile sharing, interview arrangement, or any form of Candidate presentation “Assignment” – A temporary, temp‑to‑perm, or permanent placement “Engagement” – Employment, hire, or use of a Candidate by the Client or any third party connected to the Client

2. Agreement

By requesting or accepting Candidates from the Agency, the Client agrees to be bound by these Terms of Business. These Terms apply to all Introductions and Assignments unless otherwise agreed in writing.

3. Scope of Services

The Agency supplies:

HGV Class 1 & Class 2 drivers

Van drivers

Drivers’ mates

Warehouse & logistics operatives

Secretarial & administrative staff

Services include temporary staffing, temp‑to‑perm arrangements, and permanent recruitment.

4. Client Responsibilities

The Client agrees to:

Provide accurate job descriptions, working conditions, and requirements

Ensure a safe working environment for all Candidates

Comply with all UK employment, transport, and health & safety laws

Supervise, direct, and control the work of all temporary Candidates

Notify the Agency immediately of any performance, conduct, or safety concerns

Not request Candidates to perform duties for which they are not qualified

The Client is responsible for ensuring that all vehicles, equipment, and working environments meet legal safety standards.

5. Agency Responsibilities

The Agency will:

Source, screen, and verify Candidates

Conduct right‑to‑work checks, licence checks, and DBS checks where required

Ensure Candidates are suitable for the roles they are supplied for

Manage payroll for temporary workers (unless otherwise agreed)

Maintain compliance with UK GDPR and data protection laws

The Agency does not guarantee a Candidate’s performance, attendance, or continued availability.

6. Fees & Charges

6.1 Temporary Assignments

The Client will be charged:

Hourly or daily rates for each Candidate

Overtime, night rates, weekend rates, and bank holiday premiums

Travel or accommodation costs (if agreed)

6.2 Temp‑to‑Perm Conversions

If the Client hires a temporary Candidate permanently:

A conversion fee applies unless the qualifying period has been completed

The fee is based on the Candidate’s annual salary

6.3 Permanent Placements

Permanent placement fees are charged as a percentage of the Candidate’s agreed annual salary.

6.4 Payment Terms

Invoices are issued weekly or monthly

Payment is due within 7–14 days

Late payments may incur statutory interest under the Late Payment of Commercial Debts Act

7. Timesheets & Verification

For temporary workers:

Timesheets must be approved by an authorised Client representative

Approval confirms hours worked and acceptance of charges

Disputes must be raised within 48 hours

Failure to sign a timesheet does not invalidate the Agency’s right to charge for hours worked.

8. Introductions & Restrictions

If the Client engages a Candidate within 12 months of:

Introduction, or

Completion of an Assignment

A full permanent placement fee will apply.

This applies whether the Candidate is hired directly or through a third party.

9. Candidate Conduct & Performance

If the Client is dissatisfied with a Candidate:

The Agency must be notified immediately

The Agency will attempt to replace the Candidate where possible

The Agency is not liable for losses arising from Candidate performance, negligence, or misconduct unless caused by Agency failure to meet legal obligations.

10. Compliance & Legal Requirements

Both parties must comply with:

Employment Agencies Act 1973

Conduct of Employment Agencies & Employment Businesses Regulations 2003

Road Transport (Working Time) Regulations

Health & Safety at Work Act

UK GDPR & Data Protection Act 2018

11. Liability

The Agency is not liable for:

Loss, damage, or injury caused by a Candidate

Financial loss, loss of profit, or business interruption

Any act or omission by a Candidate during an Assignment

The Client is responsible for supervising Candidates and ensuring safe working conditions.

12. Confidentiality

Both parties agree to maintain confidentiality regarding:

Candidate information

Client business information

Commercial terms and rates

Candidate CVs must not be shared with third parties without written consent.

13. Data Protection

All personal data is processed in accordance with:

UK GDPR

Data Protection Act 2018

The Agency’s Privacy Policy

The Client must also handle Candidate data lawfully and securely.

14. Termination of Assignment

Assignments may be terminated if:

The Candidate is unsuitable

There is a breach of safety or compliance

The Client fails to pay invoices

The working environment is deemed unsafe

The Client remains liable for all hours worked up to termination.

15. Force Majeure

Neither party is liable for delays or failures caused by events outside reasonable control, including:

Natural disasters

Strikes

Power failures

Government restrictions

16. Governing Law

These Terms are governed by the laws of England and Wales. Any disputes will be resolved exclusively in the courts of England and Wales.