Privacy Policy

PRIVACY POLICY — JAZMINS RECRUITMENT AGENCY LTD

Last updated: [Insert Date]

1. Introduction

Jazmins Recruitment Agency Ltd (“we”, “us”, “our”) is committed to protecting the privacy, confidentiality, and security of all individuals who interact with our business. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with:

UK General Data Protection Regulation (UK GDPR)

Data Protection Act 2018

ICO (Information Commissioner’s Office) guidance

By using our website or submitting information to us, you agree to the practices described in this Policy.

2. Who We Are

Jazmins Recruitment Agency Ltd is a UK‑registered recruitment agency specialising in:

HGV Class 1 & Class 2 drivers

Van drivers

Drivers’ mates

Warehouse & logistics operatives

Secretarial & administrative staff

We provide temporary, temp‑to‑perm, and permanent recruitment services across the UK.

3. Data We Collect

We may collect and process the following categories of personal data:

3.1 Candidate Data

Full name, address, contact details

Date of birth

Right‑to‑work documentation

Driving licences, CPC, tachograph cards

Employment history, references, qualifications

Criminal record information (where legally required)

National Insurance number

Bank details (for payroll, if applicable)

3.2 Client Data

Contact names, job titles, company details

Business addresses and contact information

Billing and payment information

Vacancy details and workforce requirements

3.3 Website & Technical Data

IP address

Browser type and device information

Cookies and usage analytics

Pages visited and interaction data

3.4 Sensitive Personal Data

We may process special category data (e.g., health, criminal record checks) only where legally permitted and strictly necessary for recruitment compliance.

4. How We Use Your Data

We process personal data for the following purposes:

Candidate registration and vetting

Matching candidates to suitable roles

Conducting compliance checks (RTW, licence checks, DBS)

Communicating with candidates and clients

Managing bookings, placements, and payroll

Issuing contracts, agreements, and invoices

Meeting legal, regulatory, and safeguarding obligations

Improving website performance and user experience

We do not sell or trade personal data under any circumstances.

5. Legal Basis for Processing

We process data under the following lawful bases:

Contractual necessity – to supply recruitment services

Legal obligation – right‑to‑work, driving licence checks, tax compliance

Legitimate interests – business operations, fraud prevention, service improvement

Consent – where required for specific processing activities

6. Sharing Your Data

We may share data with:

Clients seeking workers

Payroll providers

Background check providers (DBS, DVLA, etc.)

Insurance providers

IT and system support partners

Government bodies where legally required (HMRC, Home Office, Police)

All third parties are required to maintain strict confidentiality and comply with UK GDPR.

We never share data with unauthorised parties.

7. International Transfers

We do not routinely transfer personal data outside the UK. If international transfers become necessary, we will ensure:

Adequacy regulations are in place, or

ICO‑approved safeguards (e.g., Standard Contractual Clauses) are used

8. Data Security

We implement strong technical and organisational measures to protect personal data, including:

Encrypted data storage

Secure access controls

Multi‑layer authentication

Regular security audits

Staff training on data protection

Despite robust measures, no system is 100% secure, but we take every reasonable step to safeguard your information.

9. Data Retention

We retain personal data only for as long as necessary:

Candidate records: up to 6 years after last activity

Client records: up to 6 years after contract end

Compliance documentation: as required by law

Website analytics: typically 12–24 months

Data is securely deleted or anonymised once retention periods expire.

10. Your Rights

Under UK GDPR, you have the right to:

Access your personal data

Request correction of inaccurate data

Request deletion (“right to be forgotten”)

Restrict processing

Object to processing

Request data portability

Withdraw consent at any time

To exercise your rights, contact us using the details below.

11. Cookies & Tracking Technologies

Our website uses cookies to:

Improve functionality

Analyse traffic

Enhance user experience

You can manage cookie preferences through your browser settings. A full Cookie Policy is available separately.

12. Automated Decision‑Making

We do not use automated decision‑making or profiling that has legal or significant effects on individuals.

13. Third‑Party Links

Our website may contain links to external sites. We are not responsible for their content, privacy practices, or security.

14. Children’s Data

We do not knowingly collect data from individuals under 16. If such data is identified, it will be deleted immediately.

15. Changes to This Policy

We may update this Privacy Policy periodically. The latest version will always be posted on this page.

16. Contact Us

For questions, concerns, or data requests, contact:

Data Protection Officer Jazmins Recruitment Agency Ltd. Email: Nativ7901@gmail.com